Transport Workers Union of America, AFL-CIO         LOCAL 320

EXECUTIVE    BOARD       MEETING     2.6.22

SUNDAY     |     FEBRUARY 6, 2022     |     7:00 PM EST     |     bit.ly/local320

BOARD MEMBERS

• Patrice Delva - President

• Kim Griffin - Eastern Reg. Rep

• Sheldon Hall - Exec VP

• Stan Jones - Secretary Treasurer

ATTENDEES

P Delva, S Hall, S Jones, J Goodwin 

CALL TO ORDER/ADJOURNMENT

START: 7:12pm ADJOURNED: 8:03pm

OPEN FORUM

• Opportunity for any members in good standing to raise concerns or ask questions

• This is the only segment of the meeting in which members can address the board. Any questions or concerns that may arise during the remainder of the meeting should be brought to the attention of the member’s station chair or can be emailed to the Recording Secretary–Treasurer (sjones@twu320.org)

  • Goodwin: Boston in the process of “electing” shop steward  

AGENDA

Review & Comment and Approval & Edit of Minutes from 1/02/2022

• Upon review and approval, minutes to be posted on the website. Link to approve through Google workspace sent on 02/06/2022

  • Sheldon approves, Patrice approves, Stan approves, MOTION PASSES

  • Full approval within Google Workspace, posted to website on 03/03/2022

Last Meeting Follow-up (Old Business)

• Still need Content for City pages on Website (contact info, history, etc) – only have SF, CHI, & LA - Patrice will follow up

• Still need intro videos from Stewards, Regionals, etc. for website - 

• Settlements:

  • Ahmad Abdallah update - successfully agreed to “settlement”

• We will move forward with a Financial Review by a CPA

• Dues realignment with Motivate still hasn’t been completed - will follow with KR this coming Friday about the Local taking a stronger position

• Dues Check-off from Shift Transit will begin on their next payroll cycle

Message from President

• Comments from Patrice

  • Facebook: Patrice is negotiating now

• Patrice will go back to 20 hours per week for release

• Stan will go back to 10 hours per week for release

• Expected date for the Annual Member Report - 2/19/22

  • Still need “wins” or recap from Boston, NY, Chicago, Detroit, and Portland

Message from Treasurer

• Finances - share and approve January financials

• LM-3 report should be filed by EOM and be available on DOL website

• Annual Financial Review

  • Set up a Financial Audit Committee to approve the review and have other responsibilities? Patrice will set-up. 

NEW BUSINESS

Suspension of Operations (Closure) Policy

• Discuss updates

• Working on finalizing language, especially around make up time and shifts. 

Elections

• Will have a Station Chair Election this month in Detroit

• Once this has taken place, we will look at next steps for an election of Central Regional Representative, most likely will postpone until Western

Vax Madnate

• Currently suspended at the moment

T-Shirts

• TWUI still needs to reimburse us for half the amount – Stan Jones to follow up this week

• Everyone using Airtable for tracking - feedback?

STO Donation for Chicago Member

• Sheldon Hall to discuss

• Appeal to members to donate sick time for fellow member

City Check-In and Officer Updates

• Comments from Officers and Station Chairs

  • DC: $100 stipend for folks who decline Health Coverage

  • BOS: GM of Blue Bikes resigned

  • CHI: bereavement termination, successful promotion of PTer to FT

  • SF: MRA, S Jones to try to participate in SF BOS meeting looking into municipalizing bikeshare in the Bay Area 

NOTES

• Attendance by board members is expected for all announced meetings. 

• Kim Griffin not in attendance

• This meeting was scheduled for open forum

Transport Workers Union of America, AFL-CIO         LOCAL 320

EXECUTIVE    BOARD       MEETING     1.2.22

SUNDAY     |     JANUARY 2, 2022     |     7:00 PM EST     |     bit.ly/local320

BOARD MEMBERS

• Patrice Delva - President

• Kim Griffin - Eastern Reg. Rep               

• Sheldon Hall - Exec VP   

• Stan Jones - Secretary Treasurer

CALL TO ORDER 

Call to order 07:02pm EST

Call to end 08:10pm EST

ATTENDEES

1. Stan Jones

2. Kim Griffin

3. Patrice Delva

4. Hazel Light

5. John Goodwin

6. Sheldon Hall

AGENDA

Review & Comment and Approval & Edit of Minutes from 11/07/2021

• Upon review and approval, minutes to be posted on website

  • Patrice calls to approve (yes)

  • Stan Jones (yes)

  • Sheldon Hall (yes)

  • Kim Griffin (yes)

Last Meeting Follow-up (Old Business)

• Still need Content for City pages on Website (contact info, history, etc) – only have SF and CHI

  • Shop steward information at least, but possibly City histories as well

• Still need intro videos from Stewards, Regionals, etc. for website

  • Patrice has been working with J Frantz on a script

  • Stan will go through old Patrice videos from pre-election and put into clips with new graphics

  • Sheldon has also been working on something as well

• Settlements:

  • Ricky Camara

    • Termed over 9 months ago, financial settlement agreed upon by both parties

  • Ahmad Abdallah

    • Still being negotiated with Patrice and KR

    • Patrice will be sharing a draft proposal to Motivate for possible reinstatement or settlement

• Refund of dues overpayments

  • Very unlikely, considering HRIS issues currently at Motivate

  • Treasurer’s interpretation it is member’s responsibility to alert  

    • Vote to not refund on a global scale, but will still consider on an individual scale

      • Sheldon - no refund

      • Stan - no refund

      • Patrice - no refund

      • Kim - no refund 

• Year End Audit/Financial review still pending at TWUI

  • Still pending on answers to when and how much

Message from President

• Thanked everyone for work done in 2021

Message from Treasurer

• Dues “true-up” still being processed. Addressed with KR at most recent Touchbase

• $5,500 WC fine and $507 Leave fine both reduced to $250 each and have been paid

• Consider wage reinstatements, and stop covering WC package, full reinstatement of salaries for board members prior to swearing-in of full Board

• Stan Jones – Dues check off meeting with Shift Transit this Tuesday

• Vote to approve November 2021 financials (shared on 12/08/2021) 

  • Patrice - yes   

  • Kim - yes

  • Sheldon - yes

  • Stan - yes

NEW BUSINESS

Elections

• Elections for:

  • Detroit Station Chair - Stan Jones will follow up with Zach about getting all members signed up so they can participate in and vote

  • Central Regional Positions - once DET is finalized, run election for Central Regional

  • Stan Jones will email all of Detroit individually to get them to sign up or see if they want to run for Station Chair

• Resolution to stipulate qualifications for running for regional positions?

  • Nothing currently precludes members in good standing to represent a region to which they do not belong

    • Patrice – no resolution

    • Stan abstained

    • Sheldon – no resolution

    • Kim – no resolution

      • MEASURE FAILS

  • Should run election soon for central regional

• Western Regional vote postponed until LA is finalized 

Vax Madnate

• January 10th start date - at least one dose for now

  • Local 320 will not fight Motivate on this subject

T-Shirts

• Total amount - $15,919.84

  • TWUI covering half

• Shipping now - shared tracking info with everyone. Please email or text confirmation when received

• Will use Airtable for tracking – Stan Jones will email to all station chairs and shop stewards 

Meetings Schedule for 2022

• Determine best dates, days, and times for all upcoming meetings

  • Goodwin - sundays earlier 5 or 6pm EST

  • Patrice - sundays

  • Sheldon - sunday

  • Stan - sunday fine

    • First sunday of the month

    • Unanimously agreed to “open forum” every other month - release schedule for meetings

STO Donation for Chicago Member

• Sheldon Hall to discuss

• Appeal to members to donate sick time for fellow member

City Check-In and Officer Updates

• Comments from Officers and Station Chairs

• Stan - nothing for Bay Area

• Kim - two reinstatements, out of 4 terms

• Hazel - all of CBA and Schedule A signed off

• Goodwin - monthly schedule picks for Service Delivery

• Sheldon - no current GM, lost a Shop Steward

• Patrice - retention in DC was high, several CA’s reduced or eliminated 

NOTES

• Attendance by board members is expected for all announced meetings. 

• This meeting is not scheduled for open forum

Transport Workers Union of America, AFL-CIO   LOCAL 320

QUARTERLY MEMBER MEETING 11.07.21

SUNDAY   |   NOVEMBER 7, 2021   |   7:00 PM EST   |   meet.google.com/uto-eghe-sec/

BOARD MEMBERS

• Patrice Delva - President • Kim Griffin - Eastern Reg. Rep               

• Sheldon Hall - Exec VP   • Stan Jones - Secretary Treasurer

ATTENDEES

• Stan Jones

• Hazel Light

• Patrice Delva

• Edwin Aviles

• Kim Griffin

• John Goodwin

• Sheldon Hall

• Martin Hazard

• Anthony Farrar

• Ahmad Abdallah

• Josia Gertz

• Mark Vondrasek

CALL TO ORDER

Start time - 7:03 PM EST

End time -  9:37 PM EST

AGENDA

Open Forum 

• Segment allowing for member questions and comments

  • Anthony F - negotiate head counts for any expansions in NYC. Station chair is not being notified 

    • Unit member jobs need to be commensurate and guaranteed 

      • ARTICLE 27 - UNIT JOB GUARANTEES

      • Section 1. The Employer will not reduce the total number of regular full-time and regular part-time positions below the number in existence at the time of the ratification of this agreement.

      • Section 2. The parties will agree to negotiate on the subject of a guaranteed number of unit positions when future expansion of New York City Bike Share takes place in New York City.

      • Section 3. The provision is the only job numbers guarantee set forth in this Agreement and no

    • JR says roster has doubled, but we need to still negotiate

  • Ed A - filed a grievance for FBM and Leads? Wants to lock it down

  • We requested additional release Kim R - SBJ needs to follow up with KR 

• Email Ed, Anthony, Kim G about Executive MOU UBC

• Need to follow up on referral bonuses, greater clarity around program   

Swearing in of Hazel Light

• Portland Station Chair - will be sent task in Station Chair Group chat

Arbitrations

• Stan J to present:

  • Clarissa Billings wrongful termination – Time theft

    • Consensus - being in a company vehicle is not the equivalent of being on premises 

      • Vote to go to Arbitration

        • Kim G - NO

        • Stan J - NO

        • Patrice - NO

        • Sheldon - NO

          • MOTION FAILS

  • Clarissa Billings denial of referral bonus - Referred a former employee 

    • Consensus: program terms prohibit this 

      • Vote to go to Arbitration

        • Kim G - YES

        • Stan J - NO

        • Patrice - NO

        • Sheldon - NO

          • MOTION FAILS

• Anthony F to present:

  • Nicole Welcome - arbitration demanded

    • will have hearing first, NYHR backlogged on responses

  • Darell - arbitration demanded, will have hearing first

    • Will have hearing first, NYHR backlogged on responses

  • Ahmad A

    • Antoine N heard the original grievance

    • Patrice will follow up with KR and hopefully new perspective will go a different way

      • Vote to follow up

        • Kim G - yes

        • Stan J - yes

        • Patrice D - yes

        • Sheldon H - yes

          • MOTION PASSES

Review & Comment and Approval & Edit of Minutes from 09/25/2021

• Upon review and approval, minutes to be posted on website

  • Motion to approve:

    • Kim - yes

    • Seldon - yes

    • Patrice - yes

    • Stan - yes

      • MOTION PASSES 

Last Meeting Follow-up (Old Business)

• Plan to find and pay for training, designate 1 or 2 members as arbitration representatives

  • Stan still researching - most likely training on the pre-work and filing 

• SOP Camera ticket policy

  • To be updated by Kim R during touchbase

• SOP on T&A termination rehires

  • Delayed until 2022 

• Still need Content for City pages on Website (contact info, history, etc) – only have SF and CHI

• Still need intro videos from Stewards, Regionals, etc for website

• Ricky Camara discussing possible settlement (arbitration unlikely)

  • Goodwin still working on it, discuss settlement amount 

Message from President

• Comments from Patrice

  • HR at Motivate has been lacking

  • Local reps could maybe be more proactive

Message from Treasurer

• Financial update

• Member vote to approve all YTD financial

• QuickBooks increasing to $50 per month - researching adding payroll, possibly another $45 month

• Dues “true-up” = $1964.54 extra per month (last update to dues was 1/1/2020, didn’t reflect increases or changes in status PT/Seasonal - FT)

  • Should we refund overpayments?

    • Kim G - yes

    • Patrice - no

    • Sheldon - yes

    • Stan - no

      • MOTION STALLED

      • Stan will follow up with challenge of executing refund, will reach out to KR

• Should we allow for select Shop Stewards to have Google Workplace access and twu320.org email?

  • Motion to allow for shop stewards to have email

    • Patrice - no

    • Sheldon - no

    • Stan - no

    • Kim - no

      • MOTION FAILS

• Motion to reduce salaries of board members to offset the cost of annual WC compensation?

  • Patrice - no

  • Sheldon - yes

  • Stan - yes

  • Kim - yes

    • MOTION PASSES

• Motion to have individual board members be responsible for respective payment of state specific related costs (eg: NYS Long term leave, Cal UI)

  • Patrice - yes

  • Sheldon - yes

  • Stan - yes

  • Kim - yes

    • MOTION PASSES

• Presentation of YTD expenses for member review and approval 

  • Workers Compensation Policy

  • NYSIF Policy

  • TWUICC lost time for President and Exec VP - to be posted on website

NEW BUSINESS

Change to UBC / Release Time Policy

• Board vote to amend policy to allow system specific UBC time to be used, from time to time, in general for the Local and International

  • Vote for Approval

    • Sheldon - yes

    • Patrice - yes

    • Kim - yes

    • Stan - yes   

Elections

• Elections for:

  • Detroit Station Chair, LA Station Chair, SF Station Chair

  • Vacant Western and Central Regional Positions

    • Vote to delay running election for Western Regional until LA is finalized

      • Vote

        • Sheldon - yes

        • Patrice - yes

        • Kim - yes

        • Stan - yes

    • Vote to delay running election for Central Regional until Detroit has a station chair in place

      • VOte

        • Patrice - yes

        • Sheldon - yes

        • Kim - yes

        • Stan - yes

    • Stan still canvassing for possible candidates in SF

SWAG Committee Update

• Vote on:

  • Vendor (Sterling, ImagePointe, or American Roots)

    • ImagePointe

  • Design (to be shared) and slogan/motto?

    • Medium centered

    • NO SLOGAN

  • Allotments

    • XS: 1 percent, S: 7 percent, M: 28 percent, L: 30 percent, XL: 20 percent, 2XL: 12 percent, 3XL: 2 percent 

    • To be applied to November roster system counts (+20%)

    • Stan/Sheldon to reach out to Image pointe next week to get a final estimate

• Approve tracking mechanism (Google or AirTable)

Possible Changes to Arbitration Process

• Vote to allow members to petition the board directly to request Arbitration

  • Vote:

    • Patrice - yes

    • Sheldon - yes

    • Kim - yes

    • Stan - yes

Year End Audit

• Appeal for simple financial review was denied, should we write a letter to officially appeal the decision? Or do the full audit (average cost is $10k).

  • Kim - yes

  • Stan - yes

  • Patrice - yes

  • Sheldon - yes

• Vetting CPAs for this process has uncovered possible flaws with current CPA

STO Donation for Chicago Member 

• Sheldon to discuss - Larry

• Appeal to members to donate sick time for fellow member

  • Possibly make a flyer for awareness

Operations Assistants and Dispatchers

• Discuss strategy addressing Motivate’s reclassification of jobs and elimination of bargaining unit positions

  • Tabled for NY call with Delva, Kim G, A Farrar, and Ed V

City Check-In and Officer Updates

• No updates / topics included in open forum

NOTES

• Attendance is expected for all announced board meetings. 

  • Please notify the board in advance if you may not be able to participate. 

• This meeting is scheduled for open forum

Transport Workers Union of America, AFL-CIO LOCAL 320

EXECUTIVE BOARD MEETING 09.25.21

SATURDAY / SEP 25, 2021 / 8:00 PM EST / meet.google.com/znm-wdsw-mgr

BOARD MEMBERS

• Patrice Delva - President • Kim Griffin - Eastern Reg. Rep

• Sheldon Hall - Exec VP   • Justin Grembowski - Central Reg. Rep

• Stan Jones - Recording Secretary–Treasurer

CALL TO ORDER 

• START - 8:04 EST

• ADJOURN - 9:28 EST

AGENDA

Review & Comment and Approval & Edit of Minutes from 08/28/2021

• Upon review and approval, minutes to be posted on website

  • Stan - yay

  • Sheldon - yay

  • Kim - yay

  • Justin - yay

  • Patrice - yay

Last Meeting Follow-up (Old Business)

• Running ad for Minnesota and Columbus

  • Columbus employees feel they can get their demands met without Union support

• Crank bolts project still continuing

• Ricky Camara discussing possible settlement (arbitration unlikely)

• SOP for camera ticket policy is still in the works

• Plan to find and pay for training, designate 1 or 2 members as arbitration representatives

  • Grievance training might be beneficial

  • Arbitration more of a paperwork/administrative function at first, SBJ to review possible training options

• Need Content for City pages on Website (contact info, history, etc)

  • Station Chair should notify Stan with steward info by end of week

• Intro videos from Stewards, Regionals, etc for website 

  • Patrice will work with Jason and Sheldon to get a video done by next meeting

Message from President

• Recap of 26th TWUI Constitutional Convention

  • Resolution #4 (Bikeshare) passed unanimously

    • Bikeshare can be good, career, Union jobs

    • Post entire resolution to website

  • Patrice now on TWUI executive counsel

  • Sheldon had a positive experience, plan to network with fellow Union people in Chicago

Message from Treasurer

• Austerity Plan (to be screenshared)

  • Patrice moved to propose a temporary 20% cut for all executive stipends

    • Stan seconded the motion

    • Sheldon - yay

    • Kim - yay

    • Justin - yay

• UBC update

  • Motivate is waiving UBC for first three quarters

• Discussion about initiation fees

  • Kim thinks its a good idea the idea

  • Sheldon thinks its a good idea

  • Justin thinks its a good idea

    • $32.00 proposed by JUG

New Business

• Elections for:

  • Detroit Station Chair, LA Station Chair, PDX Station Chair, SF Station Chair still need to occur

  • Vacant Western and Central Regional Positions

    • JG resigning from roll of Central Reg, entering into MGMT

    • Announcement for Detroit Chair, and Central Regional to be made soon

    • SBJ to author resolution for official timeline for dates and votes to fill vacancies

SWAG Committee Update

• Sheldon will run the committee following Grembowski resignation

  • Meeting to be held in the next one to two weeks

  • Discuss design

  • Discuss and review bids for SWAG 

City Check-In and Officer Updates

• Comments from Officers and Station Chairs

NOTES

• Attendance is expected for all announced board meetings. 

  • Please notify the board in advance if you may not be able to participate. 

• This meeting was not scheduled for open forum

• October meeting was not scheduled

Transport Workers Union of America, AFL-CIO   LOCAL 320

EXECUTIVE BOARD MEETING 08.28.21

SATURDAY / AUG 28, 2021 / 7:00 PM EST / meet.google.com/zuj-rqdx-cad

BOARD MEMBERS

• Patrice Delva - President √

• Sheldon Hall - Exec VP √

• Stan Jones - Recording Secretary–Treasurer √

• Kim Griffin - Eastern Reg. Rep √

• Justin Grembowski - Central Reg. Rep √

Called to order - 7:20 pm EST

Adjourned - 9:00 pm EST

AGENDA

Review/Comment and Approval/Edit of Minutes from 07/24/2021

• Upon review and approval, minutes to be posted on website

  • Vote to approve minutes from 7/24/21

    • Patrice - yes 

    • Sheldon - yes

    • Stan - yes

    • Kim - yes

    • Justin - yes

Last Meeting Follow-up (Old Business)

• Running ad for Minnesota and Columbus, possibly organize

  • Columbus employees have been working/ helping out in Chicago, employees want to organize

  • Minnesota to be reviewed in 2022, all workers get laid off in Winter

• Crank Arm project – now crank bolts, issues with torque wrenches and bolts. 

• Update on Ricky Carmara (BOS) arbitration? Still being discussed. Try to get a settlement before going to arbitration.

New Camera Ticket / Moving Violation Policy (Pending)

• Formal language and an SOP to present camera tickets for CAs, PD and SJ working with KR

  • Needs to be timely, camera picture needs to be provided along with CA

New Business

• Arbitrations

  • Discuss cost and impact of previous arbitrations

  • Plan to find and pay for training, designate 1 or 2 members as arbitration representatives

    • Patrice Delva volunteered

    • Sheldon Hall volunteered

• 26th TWU International Constitutional Convention

  • Review costs and budgets for Pres & VP

    • Pres and VP to review travel and spending policies

  • Vote to endorse candidate (Samuelson reached out)

    • Samuelson running unopposed

    • Do we want to endorse - Patrice Endorses, SH and SJ

• Need Content for City pages on Website

• Intro videos from Stewards, Regionals, etc for website 

SWAG 

• Discuss and review bids for SWAG 

• Set up date for final SWAG committee meeting

  • SWAG committee meeting 9/11 or 9/12

  • Need hard costs, bids, and estimates to approve

Message from Treasurer

• Mid Year Financial Report (to be screenshared)

  • Discuss possible UBC/EUBC time reduction

    • Reduce EUBC for Patrice and Stan

      • Patrice down to 10 hours EUBC 

      • Stan down to every other week - possibly only use UBC

  • Discuss possible Stipend reduction

    • To be voted next time

    • Roundtable discussion

      • Patrice suggests all officers unanimously agree to take the same percentage cut

    • Possible initiation fees, PT dues increase (1.5x), 

• Update on State and Federal Taxes

  • Late fees and penalties for IRS = $9.33, and will be paid next week.

  • No notices from State agencies received at time of meeting

  • All State tax agencies are now unblocked in the banking platform.  

• Operation Fair Share

  • We are getting compliance and cooperation from Motivate management and past-due members. Continue to use Email and Teams. 

• Vote on reimbursement differential solution for Patrice laptop

  • Proposal to subtract difference (money owed to L320) from Sep. stipend

    • Patrice - yes

    • Stan - yes

    • Kim - yes

    • Sheldon - yes

• UBC tracking and release time submissions

  • Need for accurate tracking, MTV will be sending bill shortly

  • Follow up with Station Chairs (Chicago)

City Check-In and Officer Updates

• Kim - NY, term for A. Abdallah for insubordination/ time theft/ unprofessional behavior - went straight to termination. Multiple incidents clustered into one CA. Will file grievance

• Justin - member cell phone usage CA, only first step, only one member. Is there a past practice or an explicit policy? Need clarification on what CA was really about.

NOTES

• Attendance is expected for all Executives for all announced board meetings. Please notify the board in advance if you may not be able to participate. 

• This meeting was not scheduled for open forum

• Scheduled next meeting

  • Saturday 9/25 7pm EST

• Schedule SWAG Committee Meeting

  • Weekend of 9/11 or 9/12

Date: 07/24/2021

Start Time (Called to Order) - 7:04 PM EST

End Time (Adjourned): 8:46 PM EST

Board Attendees:

Patrice Delva

Stan Jones

Kim Griffin

Sheldon Hall

Justin Grembowski

Member Attendees:

John Goodwin

Anthony Farrar

Irving Boyd

Presentation, Discussion, and Vote to Move to Arbitration 

• John Goodwin / Ricky Carmara (fired for Workplace Harassment)

  • Vote to File for Arbitration Ricky Comerra (tabled to discussion)

Patrice - Yay

Stan - Yay

Kim - Yay

Justin - Yay

Sheldon - Yay

• Anthony Farrar / Irving Boyd (Fired for Insubordination)

  • Boyd was offered and refused 9 months "thin ice"  (no union activity) clause for rehire – was final offer from Motivate

• Vote to File for Arbitration Irving Boyd

Patrice - Nay

Stan - Nay

Kim - Nay

Justin - Nay

Sheldon - Nay

SWAG

• TWUI will cover 50% of costs

NEW BUSINESS

• JUG: Crank arm tightening is company wide - is it possible to have a bonus issue, worried about forcing OT.

• JUG: might lead to injury - should be concerned about safety, overheat

• Dispatching moving to management

• “Scrubbed” rosters to be sent, 

  • chiefs are willing to wait until roster is scrubbed for Dues Cards update

• LA voted to organize, management challenging certification - Frantz will be point with negotiations

• Sheldon - wants to run an add for Columbus and Minnesota (Motivate)

  • Running an ad to organize [tabled]

CO-OP BIKE SHOP IN NYC (Bed-Stuy)

• Want to join Local 320, apprenticeship jobs to lead to bikeshare jobs

• willing to pay dues

• just want general advice, or guidance

• Can reassess in the future if needed

  • Vote for Inclusion:

    • Patrice - Yay

    • Stan - Yay

    • Kim - Yay

    • Justin - Yay

    • Sheldon - Yay

Transport Workers Union of America, AFL-CIO  |  LOCAL 320

QUARTERLY GENERAL BOARD MEETING 06.26.21

SATURDAY / June 26, 2021 / 7:00 PM EST / Online (Google Meet)

Called to order: 7:14 PM EST

Adjourned: 8:12 PM EST

BOARD MEMBERS

• Patrice Delva - President

• Sheldon Hall - Exec VP [absent]

• Stan Jones - Sec/Treasurer

• Kim Griffin - Eastern Reg. Rep [arrived after Call to Order]

• Justin Grembowski - Central. Reg Rep [arrived after Call to Order]

ATTENDEES

1. John Goodwin

AGENDA

President’s Report

• Detroit still in negotiations

• Portland still in negotiations

• J Frantz working with LA group

Open Forum for Membership

• Issues with members getting benefits once FT or becoming FT

• Members should initiate the process with HR issues themselves

• Ask KR about making computers accessible to members in all cities/depots for Dayforce and Outlook

• Wearing mask and glasses simultaneously a challenge for many mechanics, fogging

• Motivate looking into dropping mask requirement indoors 

• Consider day of week change for General Public Board Meetings

Old Business from Last Meeting (Follow-up)

1. Swag Purchasing

• Shirts (estimated $12,000) - use sign up form to track inventory and capture best contact info

• Hats

• Big button

• Set up committee

Approval of Minutes

1. Reading, review, and approval of minutes from April 17, 2021

• Stan moved to approve

• Patrice second

• Kim "Affirmative"

Secretary-Treasurer’s Report (Financial Update)

1. To be shared on–screen

2. YTD, Biannual Report to be prepared in July

New Business

1. Contract Negotiations Update

   1. Covered in President’s Address

2. International Convention

   1. Must send two delegates as per by-laws (PD and SH)

   2. Start reviewing/planning accommodations and travel arrangements and associated costs

3. Operation Excelsior Recap

   1. Went better than expected, over 100 new signatures

   2. Issues came to light to Delva, A Farrar and he will follow up with JR

   3. Discuss part time and full time benefits as it relates to employee status

4. Operation Mailbomb (email blast to all dues delinquents)

   1. Tabled until next meeting

Officer and Representative Check-Ins

• Kim NYC

  • temp agency being used

  • Irving Boyd termination/arbitration, to be presented 07/24/21

• Justin DET/CHI

  • Bid picks for Chicago, 

  • sexual harassment issue in Detroit, Swift (DET), 

  • how to grieve and arbitrate in Detroit, need HR contact   

City Check-Ins

• Covered in open forum

NOTES

Attendance by Board Members is expected for all announced board meetings. Please notify the board in advance if you may not be able to participate.

• Next meetings to be held:

  • Quarterly Membership Meeting - 9/25/2021 - 7pm EST

  • Next executive board meeting to be scheduled as needed by President. Scheduled 07/24/21

STARTED -  7:05 PM EST

ENDED - 8:45 PM EST

APPROVED - 4/17/2021 

Call to Order

• PD called meeting to order

Attendees

Patrice Delva, Anthony Farrar, Sheldon Hall, Kim Griffin Jason Frantz, John Goodwin, Justin Grembowski, Ed Aviles, and Heather Hunter-Nickels

Old Business

• Plans for station chair elections discussed and approved (see below)

• Dues card compliance currently 69%

• Tool Contract Update: Justin - little change in Chicago, nothing happening in Boston, pretty much a non issue

• Closure Policy - Frantz still making edits, perhaps add in some paid days, Ed has old emails from NYC HR that establishes past practice

Vote on Approval of Minutes from 3/13/2021

• PD - yes

• SH - yes

• SJ - yes

• JG - yes

• KG - yes

State of the Union

• Given by PD

Treasurer Report

• Given by SJ

STATION CHAIR ELECTIONS

Scheduled discussed and determined:

• 4/11 announce elections, eligible list on 4/11

• Members in good standing have seven days to nominate themselves

• Voting starts 4/18 - will use some kind of online platform

• Winners declared 4/25

Vote to approve timelines and procedures for Station Chair Elections going forward:

• Justin - Yes

• Kim - Yes

• Sheldon - Yes

• Patrice - Yes

• Stan - Yes

  • MEASURES PASSES

BOARD VOTE TO APPROVE SPENDING POLICIES WITHOUT MEMBER COMMENT

• Patrice - YAY

• Sheldon - NAY

• Stan - NAY

• Kim - NAY

• Justin - NAY

  • MEASURE FAILS

• Member Comments:

  • HHN - board only

  • Frantz - board only 

  • Goodwin - no comment

  • Ed - board only

BOARD VOTE TO PRE-APPROVE SPENDING POLICIES AND THEN MOVE FORWARD FOR MEMBER COMMENT AND APPROVAL AT QUARTERLY MEMBER MEETING ON APRIL 17, 2021

• Patrice - YAY

• Sheldon - YAY 

• Stan- YAY

• Kim - YAY

• JUSTIN - YAY

ARBITRATIONS (CHI)

MARTIN HAZARD - remains PT

MARIAH - remains unemployed, seasonal, no seniority 

RECOMMENDATION OF PATRICE TO DROP BOTH ARBITRATIONS

• Contractually seasonals have no priority - PD

MARTIN HAZARD (PT to FT) Vote for Arbitration

• Stan - No

• Justin - Yes

• Kim - Yes

• Sheldon - No

• Patrice - No

MARIAH (Seasonal) to be Hired

• Stan - No

• Justin - No

• Sheldon - No

• Kim - No

• Patrice - No

ARBITRATION (NYC)

Anthony F

Sweeney issue: had a final written CA, went straight to term for going off-route to find Bathroom but was continuing to work, 

Motivate offered $500 settlement

ARBITRATION (DC)

arbitration demanded 4/1/21

Will Claros - to be delayed

STEWARD TRAINING

updates from all cities

Policies (pre-approval by Board)

1. Retainer for Attorney

   • Patrice - Yes

   • Stan - Yes

   • Kim - Yes

   • Sheldon - Yes

   • Justin - Yes

     1. MEASURE PASSES

2. Retainer for CPA/Quickbooks

   • Patrice - Yes

   • Stan - Yes

   • Kim - Yes

   • Sheldon - Yes

   • Justin - Yes

     1. MEASURE PASSES

3. Cap for Cellphone ($250)

   • Stan - Yes

   • Kim - Yes

   • Sheldon - Yes

   • Patrice - Yes

   • Justin  - Yes

     1. MEASURE PASSES

4. Software/Online Policy

   • Stan - Yes

   • Kim - Yes

   • Sheldon - Yes

   • Patrice - Yes

   • Justin  - Yes

     1. MEASURE PASSES

5. Office Supply

   • Stan - Yes

   • Kim - Yes

   • Sheldon - Yes

   • Patrice - Yes

   • Justin  - Yes

     1. MEASURE PASSES

6. Release Time Policy

   • Stan - Yes

   • Kim - Yes

   • Sheldon - Yes

   • Patrice - Yes

   • Justin  - Yes

     1. MEASURE PASSES

7. Travel Reimbursement Policy

   • Stan - Yes

   • Kim - Yes

   • Sheldon - Yes

   • Patrice - Yes

   • Justin  - Yes

     1. MEASURE PASSES

8. Approval of all Reimbursement Forms

   • Stan - Yes

   • Kim - Yes

   • Sheldon - Yes

   • Patrice - Yes

   • Justin  - Yes

     1. MEASURE PASSES

9. Approval to begin draft of Move to Arbitration Policy

   • Stan - Yes

   • Kim - Yes

   • Sheldon - Yes

   • Patrice - Yes

   • Justin  - Yes

     1. MEASURE PASSES

10. Procedure to Announce Member Meetings (Extemporaneous Policy)

    • 14 days notice

    • RST to email all personal addresses on file on most current roster

    • Station Chair will text all members where available

    • Posts to social media accounts

    • Post to website

    • Flyers to be posted on Union Bulletin Boards

      1. Stan - Yes

      2. Kim - Yes

      3. Sheldon - Yes

      4. Patrice - Yes

      5. Justin  - Yes

         1. MEASURE PASSES

NOTES

• Stan and Patrice shall be cc/d on any filings or documents sent to Motivate HR personnel. Safety documents or OSHA complaints should be forwardas as well.

• Sheldon Hall reinstated

• Malcolm Thomas terminated - not seeking grievance

• Western Regional Representative position currently vacant

STARTED -  7:15 PM EST

ENDED - 8:50 PM EST

APPROVED UNANIMOUSLY - 4/3/2021

Prior to Call to Order

• discussion of Chicago Schedule A

• strategy on next steps

Call to Order

• PD called meeting to order

Approval of Minutes

• No minuted to be approved, first board meeting

Notes from the President

• Regionals in charge of bringing possible arbitrations to board's attention with all information, evidence, etc

• Discussed next steps about Sheldon Hal grievance

• Dues card compliance not where it needs to be (about 70%)

  • Discussed possible solutions

• Discussed possible Dues rate adjustments/alignments - strictly the two hour/one hour formula, need to reread the constitution to see if possible

• Possibly institute Initiation fees

• PD prefers not to institute - would prefer to do one and not the other

• Station Chair Elections

• Each city needs to hold an election

• Regional to oversee

• Parameters 

  • Allow time for nominees (3 days), 

  • Four days to vote

  • If no one nominated, acting Chair wins by affirmation

  • Online polling app?

  • Box in the breakroom?

  • Start process on 3/21?

• Crucial to have Station Chairs in place quickly so we can have a consistent response to disparate CA issuance

• GEOTAB issues and strategies

• notoriously inaccurate with speeds in urban areas

• should grieve all GEOTAB issues

• JG - should we challenge GEOTAB as a whole nationally on a technical level?

  • Start with RFI, follow up

• Release time

• requesting one day per week for Treasurer

• PD considering limiting release time for himself to save money, biggest expense

• Need to negotiate time with Motivate

• Regionals won't be able to get release time

Notes from the Treasurer

1. Compliance rate for dues withdrawal is about 70%

2. approval of minutes from previous meetings happen at the start of the proceeding meeting

Notes from Other Officers

1. JG: Possible Martin Hazard arbitration/grievance - denied FT status

2. JG: Lead definition clarity, "secondary" leads.

   • Lead role is more for work done as written in the contract, not a "title" - PD

   • Inconsistencies in lead title because of scheduling requirements, if it's their primary role

Attendees

• Patrice

• Sheldon

• Stan

• Justin

Absentees

• Kim Griffin

• Malcolm Thomas